What formal document must shareholders use to propose a resolution at a general meeting?

The correct answer is the notice of meeting, as this document serves as the formal communication to shareholders informing them about the upcoming general meeting, along with the agenda that includes proposed resolutions. The notice of meeting must include details on the time, date, location of the meeting, and information about the resolutions to be proposed. This ensures that shareholders are adequately informed and can prepare to participate meaningfully in the meeting, including considering any resolutions put forward.

While the proxy form allows shareholders to appoint another person to vote on their behalf, it does not serve as the vehicle for proposing resolutions. Similarly, a board resolution is a decision made by the board of directors rather than by shareholders, and minutes of meeting are the official records of what transpired during a meeting, not documents for proposing new resolutions. Therefore, the notice of meeting is essential for facilitating the proposal of resolutions at general meetings.